MainLodge for Pilates studios
Every reformer booked. Every private priced right.
Reformers, rooms and instructors on one calendar, privates and duets that can't double-book a machine, class packs that count down and memberships billed to the client's card — with online booking, waivers and text reminders already working.
Built inside our own studio. Founding-studio places open for pilates studios.
How it actually runs
What a week looks like in pilates studios.
8
reformers = class cap
The room decides how many can book. Eight machines means eight spots, not a number someone typed into a form once.
3
ways to sell the same hour
A group class, a duet and a private can all happen at 6 pm — on different machines, at different prices, taught by different people.
40%
of revenue from packs and memberships
Most clients are on a 10-pack or an unlimited plan. What they still owe you, and what you still owe them, has to be visible at the desk.
Where the week breaks
The problems that show up at the desk, not in a brochure.
-
The class cap doesn't match the room.
One over-booking on a full reformer class is a refund, an apology and a client who tries the studio down the street.
-
Privates live in a different tool than classes.
Group classes in one app, privates in a shared calendar, duets by text. Nobody can see the whole 6 pm hour.
-
Packs expire on a spreadsheet.
A 10-pack sold in March is remembered by the person who sold it. When they leave, so does the balance.
-
Sub coverage is a group chat.
An instructor is sick at 7 am; three texts later someone is covering — and payroll has no idea who taught what.
What MainLodge does about it
One calendar, one client record, one set of rules — that fit this room.
Real screens from the product. Anything marked “On the roadmap” isn’t shipped yet — it’s shown as the design we’re building to.
Class caps are the reformer count.
Every class is held on the room, and the room knows how many machines it has. A class can't take a ninth booking on eight reformers, and a client picks a spot they can see.
A day on the calendar — rooms and machines as the scarce resource.
Privates, duets and classes on one calendar.
A 6 pm private on reformer 3 and a 6 pm group class on the other seven sit in the same view, so a coach, a machine and a room are never promised twice.
The week view — appointments and classes side by side.
Packs and memberships that keep their own books.
A 10-pack counts down as classes are attended; an unlimited plan renews on its date, pauses when you allow it and knows its minimum term. The desk sees the balance before it says yes.
- Price
- $360 / 2 weeks
- Commitment
- 4 of 6 cycles
- Member discount
- 37.5% services
Good for Private Training, Strength Class or Recovery · 1 expires Oct 2
- Sep 10 · Private Training · Daniel−1 · Redeemed
- Sep 9 · Strength Class−0.5 · Redeemed
- Sep 10 · Membership renewal+4 · Benefit
A membership record — what's owed, what's left, what renews when.
Instructor pay by class type. On the roadmap
A group class, a private and a duet pay differently, and a sub gets paid for the class they actually taught. The pay run comes from the calendar, not from memory.
- Private sessions 18 × $30$540.00
- Strength Class 4 × ($50 + $8/head)$392.00
- ClassPass sessions 3 × $25$75.00
- Paid staff time 2.5 h × $22$55.00
- Google review bonus$10.00
- Package commission 5% of $70$3.50
Rates are frozen on each earning — changing a rate never rewrites a paid month.
Instructor pay built from taught sessions.
Live today
What a studio can use on day one.
Shipped and running at Home Mountain, our own studio in Los Angeles.
- Clients book themselves. They pick a service, a person or 'anyone', a time, and leave their details — from any phone, no account needed.
- Day and week calendar. Every appointment on one calendar, a column per instructor, and a week view for any one person. Drag an appointment to move it.
- Rooms, bays and equipment. Tell MainLodge what a session physically needs — a reformer, a simulator, a room — and it books whichever one is free.
- Set-up time and working hours. Add clean-up or set-up time around a service, and grey out the hours each person doesn't work.
- Prepaid sessions and packs. Sell packs of sessions in advance, online or at the desk. Decide which services a pack covers and when it expires.
- Memberships. Recurring plans that give clients sessions every period, billed to their card automatically, with pauses your staff can grant.
- Take payment at the desk. Check out a visit at the desk, sell a pack, take payment and refund it when you need to.
- Waivers that are actually signed. Clients sign your waiver on their phone right after they book; you see who is covered for the visit, and renewals are requested before they lapse.
- Reminders that go out on their own. Booking confirmations, reminders before the visit and cancellation notices by email and text — plus follow-ups that run themselves: a review request after a visit, a check-in after a cancellation, a waiver reminder before the first session.
- Text clients back and forth. Text a client from their page with your own business number; their replies land in the same place.
- Book from your own website. A booking button for your own site, plus a direct link to any service.
- Your name on it, not ours. Your logo, colours and photo on the booking page and every message clients receive.
The full list, including what's on the roadmap: MainLodge features.
A worked example
Example: a 9-reformer studio with 6 instructors
This is what the setup looks like for a studio like this. We build it with you before the demo so you're looking at your week.
| Rooms and machines | Studio A · 9 reformers, 2 towers |
|---|---|
| Services | Group reformer (cap 9), Duet (2 reformers), Private (1 reformer), Intro private |
| Instructors | 6, each with the class types they teach and a pay rate per type |
| Ways to pay | Drop-in, 5- and 10-packs, unlimited monthly with a 3-month minimum |
| Rules | 12-hour minimum notice for online booking, 15 minutes between privates, reminders 24 h and 2 h before |
Switching
We move your data with you, then run both for a while.
Clients, remaining balances, active memberships and future bookings come across. We cut over on a quiet day, and you keep an export at every step. Anything that isn't built yet, we'll tell you before you sign.
Questions we get
Questions from pilates studios.
- Can class capacity follow the number of reformers?
- Today each reformer is a bookable machine, so privates, duets and reformer sessions can never be promised twice. Full group-class timetables with spot counts are on our roadmap — tell us your class format on the demo and we'll show you where it stands.
- Can clients book a private and a group class in the same app?
- Yes. Privates, duets, semi-privates and classes are all services on the same calendar, each with its own price, duration and instructor list.
- How do packs and memberships work?
- Packs count down per attended class and can expire; memberships renew on a cycle with a minimum term and a pause your staff can grant. Both are visible on the client's record, sold online or at the desk, and billed automatically to the client's card.
- Can a substitute instructor be paid for a class they covered?
- Every session records who actually taught it, so the data is there. A pay report built from those sessions is on our roadmap; today you export the sessions per instructor.
- Can you move us from Mindbody, Momence or Mariana Tek?
- We move clients, remaining pack balances, active memberships and future bookings with you, run in parallel for a while, and cut over on a quiet day. Ask about it on the demo.
- Do clients get reminders?
- Yes. Booking confirmations and reminders go out by email and by text from your own business number, on the schedule you choose — for example 24 hours and 2 hours before.
Writing your rules? Our free cancellation, no-show & reschedule policy generator drafts the policy for your booking page and shows what no-shows cost pilates studios.
Also built for
Most studios are two of these at once.
Bring your reformer count and your messiest Tuesday.
Thirty minutes with someone who runs a studio on MainLodge. We'll set up your rooms, machines and class types before the call.